JENNINGS COUNTY SCHOOLS hiring Payroll Officer in North Vernon, IN | LinkedIn (2024)

Jennings County School CorporationPosition title: Payroll Officer

Selected by: Assistant to the Superintendent - Operations

Evaluation by: Assistant to the Superintendent - Operations

Reports to: Assistant to the Superintendent - Operations

Work Days: 240 days

Essential Duties And ResponsibilitiesPayroll -

Entry of all substitutes and absences into payroll/personnel system

Balance/run payroll for all employees and substitutes 24 payrolls per year

ECA payroll 6 times per year

Direct deposit of payroll and HSA

Payroll claims for processing

Manage Doculivery site

PersonnelMaintain personnel files for each employee and substitute

E-verify reporting

Data entry of licensure and position information

Sick/Personal/Vacation days - balancing and maintaining

Contract preparation for administrators and teachers

ECA contract preparation for all ECA positions (certified and lay coaches)

InsuranceHSA liaison with JCB

Balance medical billing with Southeatern Indiana Consortium

Balance dental billing with Anthem

Balance vision billing with Anthem -pay with EFT

Work with HR to make changes/cancellations to individual employee plans internally and online with Steele Benefits/Anthem

Balance life insurance and LTD monthly billing/claim prep

COBRA reporting through Infinisource

Manage retiree insurance annually coordinating with VEBA

MiscellaneousMaintain annuity billing/reporting claims prep Century, Voya, Metlife, Valic

Manage and balance all wage garnishments and reporting each payroll/claim prep

Manage Sick Leave Bank and reporting for certified and non-certified sick bank

New Hire Reporting - monthly to Indiana Workforce Development

Monthly Employment Statistics survey to federal government

Quarterly worksite report of employment statistics to Dept. of Labor

Yearly W-2 preparation and filing (federal and state)

Affordable Care Act Reporting (1095/1094c) - Taken care of by Steele Benefits once we review

Medicare/Medicaid verification online service reporting

Monthly state/county tax filing report and pay by EFT

PERF/TRF reporting each payroll to INPRS and pay by EFT

Quarterly unemployment reporting

United Way dues deduction/balancing/claim prep

Annuity deductions and monthly billing/claim prep for Metlife, Valic, Century, ING

Employee calls/emails related to any aspect of pay, contract or benefits

Assist HR with new hire orientation and paperwork

Assist HR with yearly Classified Handbook review

Employment verifications (verbal and in writing)

Cover front desk as needed

Authorized signor for Metlife, Voya, Valic, Century, VEBA, TRF, PERF and all federal and state reporting

Assist HR department with responsibilities as needed

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/or ExperienceHigh School Graduate or equivalent plus 5 years secretarial/office management experience specifically experience with payroll.

Language SkillsAbility to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of employees at organization.

Mathematical SkillsAbility to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry.

Reasoning AbilityAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Other Skills And AbilitiesMust have strong communication, computer and interpersonal skills. Must have ability to learn and utilize new software programs as systems are upgraded. Good grammatical spelling and punctuation.

Ability to apply knowledge of current research and theory in specific field. Ability to establish and maintain effective working relationships with students, staff and the school community. Ability to speak clearly and concisely both in oral and written communication. Ability to perform duties with awareness of all district requirements, Board of Education Policies and State Board of Accounts.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk and use fingers, tools, or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.